Administration Assistant

The Admin supports our Executive Director, Shop Manager, Board of Directors, and volunteer staff to ensure that our events and programs are well managed. The support coordinator supports the organizers of our events and educational programs, answers mail and e-mail and directs inquiries to the appropriate persons, coordinates press coverage and marketing, and ensures that essential organizational tasks are covered to help WashCo Bikes meet its commitments. 

In addition, the admin will track daily cash from the shop, deposits, expenses, grants and consignments on a spreadsheet. 

 

This is a rewarding opportunity that requires up to 32 hours/week, strong organizational skills, computer skills, marketing or PR skills, and a high level of personal integrity and responsibility. 

WashCo Bikes is in a growth phase. We are seeking individuals who are passionate about our mission with leadership, organizational management, and communication skills from diverse backgrounds. We are working to be inclusive of all the various communities and cultures in Washington County, including but not limited to Black, Indigenous, and People of Color. We are specifically seeking individuals with any of the following capabilities: experience in business, finance or accounting (for the Treasurer position), or project management, law, human resources, or general nonprofit management. This is a great opportunity to make a positive impact on life in Washington County.

 

 

The mission of WashCo Bikes is to make bicyclists and bicycling better in Washington County – through education, building community, and advocacy.

As the highest leadership body of the organization and to satisfy its fiduciary duties, the board is responsible for

• determining the mission of the organization and understanding its collective purpose
• selecting, supporting, and evaluating the performance of the Executive Director
• strategic and organizational planning
• ensuring strong fiduciary oversight and financial management
• fundraising and resource development
• approving and monitoring the organization’s programs and services
• enhancing the organization’s public image
• assessing its own performance as the governing body of the organization
• ensuring legal and ethical integrity

Responsibilities of Individual Board Members

 

Each individual board member is expected to

• know the organization’s mission, policies, programs, and needs as well as understand its collective purpose
• faithfully read and understand the organization’s financial statements and board materials in advance of meetings
• serve as active advocates and ambassadors for the organization
• fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
• leverage connections, networks, and resources to develop collective action to achieve the organization’s mission
• give a meaningful personal financial donation
• help identify personal connections that can benefit the organization’s fundraising and reputational standing, and influence public policy
• prepare for, attend, and conscientiously participate in board meetings
• participate fully in one or more committees or taskforces
• engage in learning opportunities to better understand the community we serve
• respect the experiences of all who bring their voices and lived experiences into the boardroom and the organization

Other responsibilities of nonprofit board members

•  uphold the legal duties and laws regarding nonprofit governance
• follow the organization’s bylaws, policies, and board resolutions
• sign an annual conflict-of-interest disclosure and update it during the year if necessary, as well as disclose potential conflicts before meetings and actual conflicts during meetings
• maintain confidentiality about all internal matters of the organization

Time commitment: monthly board meetings 90 minutes

Board activities, committee and event participation: monthly 4-6 hours

 

 

 

 

 

If you have the time and are interested in making an ongoing commitment to WashCo Bikes, consider volunteering with us. This is a great way to get involved with a fun, diverse, and close-knit group of people who are working together to make bicycling better in Washington County.